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Understanding the Interface

Master all features and components of the AcaMeet interface for efficient scheduling.

Main Interface Areas

Event Header

Basic event information and status

  • Event title and description
  • Organizer information
  • Event status (active/closed)
  • Response deadline

Availability Grid

Interactive time selection interface

  • Weekly calendar view
  • Color-coded availability levels
  • Drag-and-drop selection
  • Timezone display

Participant Panel

Manage and view participant responses

  • List of all participants
  • Response status indicators
  • Individual availability views
  • Contact information

Optimal Times

AI-generated meeting time suggestions

  • Best time recommendations
  • Availability scores
  • Conflict indicators
  • Alternative options

Color Coding System

AcaMeet uses a color-coded system to help you quickly identify the best meeting times based on participant availability.

High Availability
80-100% of participants available
Good Availability
60-79% of participants available
Medium Availability
40-59% of participants available
Low Availability
20-39% of participants available
No Availability
Less than 20% available

Different View Modes

Participant View

What participants see when they join your event

  • Simplified interface focused on availability input
  • Clear instructions and meeting details
  • Optional comment submission
  • Response confirmation

Organizer View

Full management interface for event creators

  • Complete participant overview
  • Event editing capabilities
  • Export and sharing options
  • Advanced analytics

Navigation Tips

Keyboard Shortcuts

  • Ctrl/Cmd + Click - Select multiple time slots
  • Shift + Click - Select range of slots
  • Esc - Clear current selection
  • Tab - Navigate between interface elements

Quick Actions

  • • Double-click time slots for quick selection
  • • Right-click for context menu options
  • • Hover over participants to see details
  • • Click availability bars to filter by time

Mobile Interface

Mobile-Optimized Features

  • • Touch-optimized time selection
  • • Swipe navigation between days
  • • Collapsible sections for small screens
  • • Simplified participant view
  • • Auto-zoom for precision selection
  • • Thumb-friendly button sizes
  • • Optimized form layouts
  • • Quick access to key actions

Interface Customization

Timezone Display

Choose to display times in your timezone or event timezone

Calendar Format

Switch between 12-hour and 24-hour time formats

Participant Display

Choose how participant information is shown and organized

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Automate availability with calendar integration