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GDPR Compliance

Your rights under the General Data Protection Regulation and how we protect your privacy.

Your Data Rights

GDPR Compliance Statement

AcaMeet, operated by Harmonytics OÜ (Estonia), is fully compliant with the EU General Data Protection Regulation (GDPR). We respect your privacy and provide you with complete control over your personal data.

Right to Access

Request copies of your personal data

  • View all personal data we hold about you
  • Understand how your data is being processed
  • Receive data in a structured, commonly used format
  • Get information about data sources and processing purposes
Request Data Export

Right to Rectification

Correct inaccurate or incomplete data

  • Update incorrect personal information
  • Complete incomplete data records
  • Ensure data accuracy and relevance
  • Real-time updates across all systems
Update Profile

Right to Erasure

Request deletion of your data

  • Delete personal data when no longer necessary
  • Remove data processed unlawfully
  • Withdraw consent for data processing
  • Permanent deletion within 30 days
Delete Account

Right to Portability

Transfer your data to another service

  • Export data in machine-readable format
  • Transfer directly to another provider
  • Maintain data integrity during transfer
  • Include all personal data and preferences
Export Data

How We Process Your Data

PurposeLegal BasisRetention Period
Account Management
Creating and managing your AcaMeet account
Contract PerformanceUntil account deletion + 30 days
Meeting Scheduling
Providing core scheduling functionality
Contract PerformanceUntil event completion + 1 year
Calendar Integration
Syncing with external calendar services
ConsentUntil consent withdrawn
Service Improvement
Analytics and feature development
Legitimate InterestAnonymized after 2 years
Security & Fraud Prevention
Protecting service integrity
Legitimate Interest3 years from last activity

International Data Transfers

EU Data Residency

All personal data is stored and processed within the European Union. We do not transfer personal data outside the EU/EEA except in the following limited circumstances:

  • Calendar integrations (with your explicit consent)
  • EU-approved cloud infrastructure providers
  • Anonymized analytics data for service improvement

How to Exercise Your Rights

Contact Our DPO

Send your GDPR requests to our Data Protection Officer:

privacy@harmonytics.com

Response Times

  • • Access requests: 30 days
  • • Rectification: 72 hours
  • • Erasure: 30 days
  • • Data portability: 30 days

Right to Complain

If you believe we are not processing your data in accordance with GDPR, you have the right to lodge a complaint with your national data protection authority.

Estonia: Andmekaitse Inspektsioon (aki.ee)

EU: Find your local DPA at edpb.europa.eu